Board Meeting Minutes - November 2011
Board Minutes of PBC Beekeepers
November 4, 2011
Called to order: 5:25 PM
Present: Len Khan, Jim Chapman, Sara White, Christine Schwartz
Corrections: Progress on use of logo design.
Omission: Shirts and membership tags are in progress. New Honey labels, a work in progress, to be created.
Audit: 2 members, Les Vrabel and Karin Ross will complete the internal audit by January. Karin submitted an independent auditor’s report to the board suggesting a software system for accounting.
Copies of the treasurer’s annual financial report was received and given to the auditors. Their report is to be presented to membership at the December meeting.
Treasurer’s Report: Total funds of (available at monthly meeting)
Yahoo Groups: There are no new members. The board discussed members complaining of not being able to sign on. Members wishing to join the group must first apply on Yahoo. The board also discussed providing members with directions on how to join the Yahoo Group. Sara agreed to print directions in 2 steps: 1. Accepting the invitation, and 2. Joining Yahoo Groups.
Basic Training: This class is continuing at Pine Jog. November 12th will be the last class for this year.
Approved Amendment to the constitution article 5 Dues. Item 2 to read: “The membership year shall be from January 1st to December 31st of each year. New members joining after June will be provided with their membership continuing into the next year. The annual dues shall be payable at the January meeting of each year. A member becomes delinquent if dues are not paid by the February meeting.”
The treasurer will implement and follow this up.
Approved Amendment to By-Laws, Article 5, Section 2, Item 3: “also make an annual statement of monies collected during the prior calendar year (January 1st to December 31st) and present it at the meeting in January. The treasurer will implement and follow this up.
Approved Amendment to Article 7: Duties of the Officers. Item 6 to be added: The president shall appoint all standing committee chairpersons except the nominating committee. Such chairpersons are not members of the board.
A welcome volunteer will be sought for monthly meetings.
Logo design for tee shirts and name tags- In progress
New honey labels: New labels will be created for the South Florida fair. Mark McCoy’s labels with specifications to be placed on the back of container, with our modified label on the front of the container. The association is not liable to the cottage industry since the honey is produced commercially. There was discussion about creating a label for the association. Sara will check if Kevin will create a design and the labels will be commercially produced with a reference to the association web site.
T-Shirts- T. Macklin of Port St. Lucie designed the shirt logo, K. Marcum “massaged” the design and prepared the design for printing. Both are to receive a free T-shirt for their work. The T-shirts are now finished and were made and printed in the USA as requested. Shirts will be sold for $10 and will be available for sale at the member’s meeting.
Name Tags: In progress. Research records will be checked for a company previously discussed.
Palm Beach Beekeepers Conference: An ad was posted in October in the FSBA publication for the conference in Orlando on Oct. 27-29. An ad will also be in the FSBA newsletter, the Florida Beekeeper.
A correction will be made in the ad before January printing in the FSBA.
A tri-fold brochure is to be available for the S. Fl. Fair and 1,000 copies are to be printed.
Budget: A proposed budget of $7,075.00 was presented and approved by the board. This will be presented to members as well.
A goody bag will be given to all participants of the conference including the book, First lessons in Beekeeping by Keith Delaplane for beginners and Essentials of Beekeeping, by Dr. Larry Connor for advanced participants.
Outreach: November 5- Wyland Living Green. Jim is coordinating with at least 5 people.
November 18-PBC Health & Nutrition at Poinciana Elem. In Boynton Beach, Brendhan to coordinate.
November 11-Learn Green Conference at Dreyfoos High School, Len and Jim to coordinate
March 8, 15, or 22nd-A request from the WPB library for a one hour talk on bees at 6PM. The contact is Ms. Alice Bojanowki at 561-234-6008. To be followed up.
April 14-McArthur Beach Naturescape. Their date was changed and now conflicts with our conference. Volunteers will be sought to keep a booth if possible.
Speaker: November-Mark McCoy will speak about commercial beekeeping, sharing information and answering questions.
S FL Fair: Volunteers are still needed to fill many gaps. The Google print out with names of volunteers for fair coordination expected in early December for obtaining passes, etc. Set up of beekeepers booth will be on Saturday, January 7, 2012 at 10 AM. Volunteers will be needed with tools, etc.
Jim will create a secure box for cash. Coordination will be made of supplies to the fair grounds.
Nominations for 2012 year: Nominations were received for positions on the board of director’s for the 2012 year and will be voted at the November meeting by “Robert’s Rules. There was only one person nominated for each position and a secretary is yet to be nominated. Two persons in addition to the current secretary are to record the voting results by counting hands.
Minutes being mailed for members without computer access: Tabled for further discussion.
December Pot Luck Holiday party: Les will coordinate.
Meeting adjourned at 6:53 PM.